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CSI Hours
Advising
Organization Mailboxes
Campus Mail Service (include
Res Hall access)
Storage Locker
Table Reservations
MU Display Boards
Financial Accounts
Agency
Accounts
Tax
Identification Number
Off-Campus
Banking
Managing
Group Funds
Funding Sources
Club
Finance Council
Other
Sources
CSI HOURS
CSI is open Monday through Friday, 9:00 a.m. to 4:00 p.m. during
the academic year. During the summer,
we are open from 9 a.m. - 3 p.m.
ADVISING
You can meet with a CSI Advisor to get specific advice or general
information that will help you and your organization be successful. CSI Advisors
are experienced and knowledgeable about many leadership topics,
such as event planning, teamwork, organizational management, budgeting
and using community resources. We are available during drop in hours to answer any questions you may have.
Complex matters may require an appointment.
ORGANIZATION MAILBOXES
Mailboxes located in CSI are provided for every registered student
organization, except for professional school organizations which
have a mailbox through the Student Affairs Office at their school.
These mailboxes should be checked at least once a week for CSI
and other campus business, announcements and federal mail. Have
your mail addressed to:
Your Group’s Name
Center for Student Involvement, Box # ____
One Shields Avenue, 457 Memorial Union
University of California, Davis
Davis, California 95616-8706
If you would like to distribute mail to other student organization
mailboxes, please check with the CSI
Receptionist. Your student organization may use the mail bins
located in CSI, 457 MU for campus mail, or you may deliver to
the Mail Division.
NOTE: Mailboxes will be emptied on June 30 and contents returned to sender (USPS) or discarded
unless groups have registered for the following year. You can
begin the re-registration process on May 1 for the following year.
CAMPUS MAIL SERVICE
Note: CSI will not accept delivery of Federal Express or UPS
packages for student groups.
Campus mail (postage-free use of Universtiy mail system) is to
be used only for the purpose of communicating with members of
your organization who have on-campus addresses and for conducting
organization business with campus departments. Campus mail may
not be used for commercial purposes; or in connection with general
religious or political purposes or activites. If your group wishes
to solicit individuals or departments, it must be mailed through
the US Postal Service. Campus mail may not be used for general
mass mailings.
(For example, a large stack of flyers cannot be put through campus
mail for every faculty member or student. Each flyer must be addressed
to every faculty member, student or student organization.) Mail
sent to on-campus residence halls must be individually addressed.
Postage is not provided for mail which is sent to off-campus locations.
When mailing flyers, the name of your student organization and
mailbox # must be located in the return address of the flyer.
REACHING STUDENTS IN THE RESIDENCE HALLS
UNIVERSITY OF CALIFORNIA, DAVIS
IF YOU ARE FROM A CAMPUS DEPARTMENT:
* Send all materials to Residential Education, 160 Student Housing
and we will distribute them to hall staff for posting. The suggested
number of copies is 105.
* Contact the Residential Education Office (752-l736) to make
arrangements.
IF YOU REPRESENT A REGISTERED STUDENT CLUB/ORGANIZATION:
* You can reserve table space in the dining commons (see above).
* You can post notices on public boards in each area:
Segundo Area
Boards located in the lobby of the dining commons building.
Tercero Area
Boards located inside the dining commons building, main floor.
Cuarto Area
Boards located inside each of the dining commons entrances.
IF YOU REPRESENT AN OFF-CAMPUS GROUP/AGENCY:
* You can post notices on public boards in each residential area
(see above).
A FEW REMINDERS:
* Door-to-door solicitation is not allowed in any residential
area.
* Banners on stakes are not allowed within any residential area.
* Posting in undesignated spaces is not allowed within the residence
halls.
* Publicity being posted may not contain any reference to alcohol.
* Chalk advertising on the sidewalk is not allowed.
* Any violations of these posting policies will result in loss
of “tabling” privileges.
We encourage you to work with us in following Student Housing
and University policy in this area. If you have any questions,
we would be happy to discuss our policies/philosophy with you.
Please feel free to call the Residential Education staff at 752-l736.
STORAGE LOCKERS
There are 24 medium and 12 large lockers in Lower Freeborn awarded
on a first-come, first-served basis
beginning June 1 for one academic year. To be eligible, a group
must be registered for the upcoming year and
complete a Locker Application at CSI. Only one locker is awarded
per group. Lockers are not available for personal use. Unclaimed
lockers are occasionally available during the academic year and
can be assigned at CSI. Although there is no fee to use lockers,
$25 will be charged for a lock or key that is damaged or not returned,
or any locker that is not cleared out by the assigned date. A
hold will be placed on your organization until the $25 is paid.
NOTE: Lockers must be cleared by the
date designated in the locker contract or contents will be
discarded, and may result in the
loss of your organization’s locker privileges for the following
academic year. Freeborn Hall and CSI will not be responsible
for theft or damage to locks, lockers, or locker contents.
TABLE RESERVATIONS
ON CAMPUS ORGANIZATIONS
Campus student organizations and departments may reserve one
of the designated tables at the Memorial Union and Silo Union
through the MU Campus Information Center (MUCIC) located on the
first floor of the Memorial Union.
Table reservations may not be made more than 4 weeks in advance.
Every student organization conducting a fundraising event at
an MU or Silo table must first have the fundraising application
approved by the Center for Student Involvement (CSI)
and receive a Permit to Sell, which must be presented to MUCIC
and then clearly displayed at the table. Tables are monitored
by CSI. Departments receive fundraising approval and a Permit
to Sell from Campus Events and Visitor Services (CEVS).
USE BY OFF-CAMPUS ORGANIZATIONS AND INDIVIDUALS
Reservations of MU/Silo tables may not be made more than 2 weeks
in advance.
Off-campus non-profit groups must provide
a TIN # to sell non-commercial literature priced to cover “reasonable cost of production”.
Fundraising approval must be obtained from Campus Events and
Visitor
Services and a Permit to Sell must be displayed on the table.
POLICIES APPLYING TO ALL TABLE RESERVATIONS
• Tables are made available for disseminating literature
and information, recruiting members and
conducting approved fundraising activities.
• Organizations must check in at MUCIC at the beginning
of every reservation period and clearly display a Space Reservation
Card on the table.
• Tables must be claimed by noon on the reservation day.
If your table is not claimed by noon, you will forfeit your reservation
for that date.
• Tables must be staffed at all times by a member of the
group.
• Displays and activities associated with the table reservation
cannot block the free flow of traffic or
encroach on another table.
• No posting is permitted on walls, windows, doors, trees
or receptacles around the table, but posters may be attached to
the table.
• Commercial sales and activities are strictly prohibited.
Groups wishing to conduct commercial activities may contact the
UC Davis Bookstore at (530) 757-3080 to contract and pay for vendor
space that is sometimes available for such activities.
RESERVING AN MU DISPLAY CASE
A great way for publicizing your group and its programs is
to use a display case on the first floor of the MU. These display cases may be
reserved for two weeks at a time by registered student organizations and campus
departments on a first-come, first-served basis at the Campus Union Information
Center. Each registered group has the opportunity to sign up for one display
board (2 weeks) per quarter.
Reservations of boards for Winter and Spring Quarters may
be made as early as the first day of the preceding quarter. Your group may reserve
a board for Fall Quarter beginning the 1st day of Summer Session I (SSI). If a
group fails to post its display by the deadline, other groups can claim the board
on a first-come, first-served basis.
Deadline for removal is 5:00PM on Friday or prior if that
business week ends early due to any type of holiday or MU closure. All displays
must be removed by the deadline or they will be removed and discarded. Groups
that fail to remove displays by the deadline will lose display board privileges
for the remainder of the quarter plus one additional quarter. If a display board
key is lost, broken, or not returned, there will be a $15 key replacement fee
that must be paid by your registered student organization. A hold will be placed
on your organization until the $15 is paid.
FINANCIAL ACCOUNT ASSISTANCE
Registered student organizations are required to have a financial
account to raise funds on campus. CSI can assist your organization
with on or off campus financial accounts in the following ways.
AGENCY ACCOUNTS
Registered student organizations may
open a financial account on campus through CSI. This account,
called an Agency Account,
has a $35 annual fee. Although it differs from a typical bank
account in that you have no checkbook, it may be used as the
organization’s
general operating funding for all income, expenditures and campus
recharges.
The benefits of an Agency Account are:
- You have a University account which departments can bill
directly (recharge) for services.
- You can utilize services of campus department for which you
cannot write a check or pay cash (e.g., audiovisual equipment,
catering, security, stage, tables, chairs, etc.)
- You do not have to pay the full rental fee for campus facilities
in advance.
- You are eligible to raise funds by working for departments
(such as Sodexho) because they can credit your account.
- You may also be eligible for funding from on-campus programs
which are designed to transfer funds only to an on-campus account.
TAX IDENTIFICATION NUMBER OR EMPLOYER IDENTIFICATION NUMBER (EIN)
An Employer Identification Number (EIN) is also known as a Federal
Tax Identification Number, and is used to identify a business entity or organization. If
your group wants to open a bank account you will need an EIN. You may apply for an EIN
in various ways. For information or to apply online go to http://irs.gov.
Note: Non-profit status is different than a status as a charitable
organization. Donations made to your group are NOT tax-deductible
for the donor under non-profit status.
OFF-CAMPUS BANKING
Each bank has varying requirements for opening or updating bank
account information. CSI can provide a letter of verification for your organization
that confirms status of your student organization and identifies officers with signature
authority that are listed on your Registration Application Form. Visit the CSI office to
request a letter of verification. This letter can be used to open an account or update
signature authorization on an existing account.
MANAGING GROUP FUNDS
If your group raises funds on campus or receives funds from a
campus department, you must have a group financial account.
HOW CAN CSI HELP?
• We can provide information
on how to set up a group financial account on or off campus.
•A Program Coordinator can provide
information to your Treasurer on how to develop effective procedures to manage your group’s money.
WHY SHOULD FINANCIAL RECORDS BE KEPT?
Student organizations using campus facilities to raise funds
must keep complete and accurate records showing the means by which
funds were raised, the amounts spent, and the ways in which funds
have been or will be used. Records should include ledgers, receipts,
contracts, canceled checks, group checkbook and/or passbook. For
assistance, schedule an appointment with a CSI Advisor.
Thorough and accurate financial records will:
- assist your organization in budgeting and keeping track of
funds,
- help document that funds have been handled properly, and
- provide essential information regarding income and expenses
to give future officers and members a head start in planning.
- prepare your group for an audit.
These records must be kept current and
available. CSI reserves the right to inspect or audit the
group’s financial records
at any time.
CSI may conduct a financial review if irregularities are found,
or if there is reason to believe that the funds have not been
used for reasons clearly stated on your fundraising application.
If misuse of funds is alleged, a detailed University audit may
be conducted. The organization will be charged with the cost of
the detailed audit if misuse of funds is demonstrated. Additional
record keeping requirements may be imposed by CSI when appropriate.
Student Judicial Affairs
3200 Dutton Hall, 752-1128
This office administers the student conduct system and responds
to alleged violation of University policy and campus rules and
regulations by students and student organizations. Student Judicial
Affairs promotes the Code of Academic Conduct and provides information
and assistance in student grievance cases, including those involving
student records law, sexual harassment and other claims of discrimination.
FUNDING SOURCES
CAMPUS FUNDING SOURCES FOR REGISTERED
STUDENT ORGANIZATIONS 2008-2009
Don’t overlook all the possible funding resources on campus for your student organization.
1. CLUB FINANCE COUNCIL GRANTS or CFC
Club Finance Council (CFC) provides approximately $70,000 in ASUCD funds annually for programs or events of any registered UNDERGRADUATE student organization. CFC is administered by the Center for Student Involvement located at 457 Memorial Union and allocations are made by a 13 member student board. To be competitive for funding, activities must be well planned and likely to succeed. Allow time to get written cost estimates and prepare a detailed line item budget. Examples of programs/events funded previously by CFC include:
Conferences and seminars Student Newspapers/Magazines
Speakers Academic Competitions
Attendance at conferences/symposia On Campus Social Dances
Educational Programs Workshops
Performances And a lot more!
Funding Amount/Range: $1 - $2,000 per club per CFC fiscal year (11/1/2008-10/31/2009)
Jointly sponsored events are limited to $2,000 per event
Find Application at: Only online at http://spac.ucdavis.edu/programs/cfc/
Application Deadline: October 21, 2008
November 18, 2008
January 15, 2009
February 12, 2009
April 16, 2009
Fund Transfer: By check in name of organization or DaFIS transfer to agency account
How often you can apply: Unlimited; maximum of $2,000 per fiscal year
Contact: CFC Student Manager or Lori Fuller
Phone: 530-752-2027 or 530-754-8738
Office: CSI Business Office, 6 Lower Freeborn
E-mail: cfc@ucdavis.edu
Website: http://spac.ucdavis.edu/programs/cfc/
CFC Interest Free Loans
CFC also provides interest free* loans to ALL registered student organizations, including graduate and professional organizations. A loan from CFC allows a student club to get seed money to conduct fundraising activities either on or off campus to benefit the club itself. A loan can also be used for membership-only activities provided the activity is able to generate revenue for the organization. Loan amounts range from $50 to $3,000 and are given to student organizations free of interest* for an agreed period of time. Please go to http://spac.ucdavis.edu/programs/cfc/ for details on the loan process.
* Interest may accrue if the loan is not paid back by the due date.
2. STUDENT ORGANIZATION SUPPORT GRANT or SOS
The Student Organization Support (SOS) Grant provides funding for organizations planning programs that support retention to enrolled first year, transfer and academically challenged students of underrepresented and historically underserved communities.
Grant Guidelines:
-
Must be a CSI registered UC Davis student organization
-
Grants are funded for programming events that are aligned with the SRRC goals of serving students from historically underserved and socioeconomic disadvantaged groups.
Funding Amount/Range: $1,000
Find Application at:
Online at http://thecenter.ucdavis.edu/grants.html
Application Deadline: October 15; reviewed October 21
November 19; reviewed November 21, 2008
January 21; reviewed January 23
February 18; reviewed February 20
April 15; reviewed April 17
May 20; reviewed May 22
Fund Transfer: Transfer to DaFIS agency account only
How often you can apply: One request per group per year
Contact: Mayra Llamas
Phone: 530-752-7280 or 530-754-6836 for grant information
Office: 16 South Hall, Student Recruitment and Retention Center
E-mail: srrc@ucdavis.edu
Website: http://thecenter.ucdavis.edu/grants.html
3. CROSS CULTURAL CENTER GRANTS or CFC
The Cross Cultural Center (CCC) is proud of its growing tradition of collaboration with academic and administrative units as well as student and community groups to provide innovative programming throughout the academic year. Students, student organizations, faculty, staff and campus units are eligible to submit proposals for funds. The Center’s goal is to provide leadership opportunities for as many students as possible. Examples of funded activities are:
Curriculum enrichment Visits by artists and scholars
Conferences and symposia Campus forums
Outreach activities Diversity training
Attendance at conferences, Cost of travel and/or materials
seminars and workshops associated with research projects
Funding Amount/Range: $100 to $300
Find application at: Only online at http://ccc.ucdavis.edu
Application Deadline: 21 days prior to start of event/activity
Fund Transfer: DaFIS transfer, reimbursements
How often you can apply: Unlimited
Contact: Denise Nelson
Phone: 530-752-4287
Office: Cross Cultural Center Building
E-mail: ccc@ucdavis.edu
Website: http://ccc.ucdavis.edu/funding.html
4. ASSOCIATED STUDENTS OF UNIVERSITY OF CALIFORNIA AT DAVIS or ASUCD
ASUCD provides funds for a wide variety of programs and services at UC Davis. Student organizations can co-sponsor programs or partner with a program or unit of ASUCD to produce or hold programs on campus. Since ASUCD provides funds for clubs through Club Finance Council, it will only co-sponsor events that take place on campus where an ASUCD unit has heavy involvement in planning as well a sharing of funds. The best way to begin the process is by contacting the Unit Director, Commission Chair or a Senator and asking for help. Their contact information can be found on the ASUCD website listed below. Programs/Units in ASUCD which partner with student organizations include:
ASUCD Senate Environmental Policy and Planning Commission
Academic Affairs Ethnic and Cultural Affairs Planning Commission
Campus Safety Office of City and County Affairs
Entertainment Council University Affairs
Funding Amount/Range: $1 - $500 (based on budget and program)
Find Application at: Each Unit/Program/Commission has its own process
Application Deadline: At least 2 weeks prior to the planning of the program
Fund Transfer: Transfer to DaFIS account preferred
How often you can apply: No limit
Contact: ASUCD Main Office
Phone: 530-752-1990
Office: 347 Memorial Union
Website: http://asucd.ucdavis.edu
5. WOMEN’S RESOURCES AND RESEARCH CENTER
All requests to the Women’s Center must be for gender-related programming. It is not enough that the presenters are women themselves—the content of the program must address the special concerns of women.
Funding Amount/Range: $50-300 (and/or inclusion in our e-calendar, Women’s Writes, with
over 2,000 subscribers)
Find Application at: No application. Write up a detailed request, including: budget, other
cosponsors, program description, presenter bio, date/time/place (if
scheduled), audience expected, and how program addresses the concerns
of women. Email to aiwonhof@ucdavis.edu.
Application Deadline: No deadline
Fund Transfer: Direct transfer to DaFIS account
How often you can apply: No limit
Contact: Peg Swain and Robin Whitmore
Phone: 752-3372
Office: 113 North Hall
Email: mbswain@ucdavis.edu or rlwhitmore@ucdavis.edu
Website: http://wrrc.ucdavis.edu
6. LESBIAN, GAY, BISEXUAL AND TRANSGENDER RESOURCE CENTER
Program requests should show the connection with the LGBT community and sexual orientation and gender identity.
Funding Amount/Range: $50-200 (and/or inclusion in our e-news)
Find Application at: No application. Write up a detailed request, including: budget, other cosponsors,
program description, presenter bio,date/time/place (if scheduled), audience expected and
how program addresses concerns of LGBT communities. Email to slatkinson@ucdavis.edu.
Application Deadline: No deadline
Fund Transfer: Direct transfer to DaFIS account
How often you can apply: No limit
Contact: Sheri Atkinson
Phone: 752-2452
Office: University House Annex
Email: slatkinson@ucdavis.edu
Website: http://lgbtrc.ucdavis.edu
7. STUDENT ASSISTANTS TO THE CHANCELLOR
The Student Assistants to the Chancellor advise administrators on student issues and concerns, facilitating communication and understanding between undergraduate, graduate and professional students, and interacting with student organizations and assisting students with problems and concerns. They organize dialogues between students, staff, faculty, administrators and outside community members, provide support, financial and otherwise to various campus departments and organizations, and serve as a liaison between students and administrators. Joint events are preferred for funding.
Funding Amount/Range: $200
Find Application at: 476 Mrak Hall
Application Deadline: No deadline; well in advance of your event
Fund Transfer: Transfer to DaFIS account
How often you can apply: Once a year
Contact: Allison Zike and Nina Massoumi
Phone: 752-2440
Office: 476 Mrak Hall, Student Affairs
E-mail: sac@ucdavis.edu
Website: sac.ucdavis.edu
8. CAMPUS UNIONS
Campus Unions Programs strives to bring all-inclusive events to Campus Unions which includes the MU, Putah Creek Lodge, Rec Pool Lodge and the Silo Union. Campus Unions creates, coordinates and implements new student activities and events that students want to attend and participate in on a consistent basis. The idea is to transform the MU and the various other facilities into a place where students can spend their time studying, lounging and attending events that they are interested in. It is to create the MU as the destination spot.
Campus Unions wants to showcase events that student organizations, ASUCD units and departments already have planned. The idea is to form collaboration between the student organization, unit or department in hopes that the collaboration will help that program reach a wider range of students.
9. SODEXHO AND MONDAVI CONCESSIONS
Student organizations may work at the concession stands/service areas at various locations on campus, including athletic events and the Mondavi Center. This opportunity is extremely competitive and organizations must first register with the Program Administrator to become a “vendor.” Registered groups are notified of upcoming events by email and assignments are made on a first come, first served basis to groups who respond and can provide enough members for the time needed.
Funding Amount/Range: $25-$1,000 per session for each club.
Application Process: Register your group with the Program Administrator, then
respond when events are announced.
Application Deadline: First come, first served when events are announced.
Fund Transfer: By check
How often you can apply: No limit after you have registered for the year and if
your performance is satisfactory.
Contact: Richard Kossak, Program Administrator
Phone: 752-8525
Office: Silo Union
E-mail: richard.kossak@sodexhousa.com
