Answers to some of our most frequently asked questions.

Orientations:
The President/Primary Leader or Treasurer/Financial Officer must complete a Registration Orientation before submitting an application. Orientations are offered online or live on campus. Starting May 1st, the registration process begins for the following academic year.

Registration Applications:
After submitting your completed application, check your SPAC mailbox in 7 working days for the status of your application. *Note: Check with SPAC to find out if any holds have been placed on your organization. Applications will not be considered until any holds are cleared, and there is fee of $25.00 to release each hold. If your records are listed as confidential with the Office of the Registrar, SPAC cannot release your personal contact information unless you initial the Registration Application (Part I, #8). If your records are not considered confidential, we are obligated by University policy to release your contact information if anyone inquires.

Holds:
A fee of $25.00 will be charged to release any hold placed on your student organization.

Updating Your Registration Application:
It is the student organization's responsibility to submit updated information regarding its officers, e.g., change of officers, changes in status of officers, change of e-mail address and/or phone number. When you submit an Update Form, please make sure the names on your Agency Account and Web Summary indicate the new officers. *Note: If 3 or more officers change, one of the new officers is required to attend an orientation and re-register the organization. An Update Form will not suffice.

Web Summaries:
The person acting as the contact for your student organization must be one of the 5 officers listed on the Registration Application. *Note: If your group contact's personal information is considered confidential by the Office of the Registrar, s/he must waive that confidentiality by initialing Part I, #8 on the Registration Application in order for us to release the information to the public. On the summary form (Part III), you are able to indicate if you do not want phone/e-mail information listed on the SPAC web page. If you have other related web sites you want linked as a reference, please list the URLs on this form.

Posting Policies:
Your group may post information for an on-campus event that your organization is hosting. Your club name and contact information (name, e-mail address and/or phone number) must be indicated on the posted material. There are strict size guidelines and location restrictions, so please review the campus posting guidelines at SPAC or at the SPAC web site.

Fundraising Applications:
The Treasurer/Financial Officer listed on any Fundraising Applications must be the same Treasurer/Financial Officer listed on your Registration Application. If you are fundraising in a reserved facility or room, the CEVS approved paperwork must be submitted with your SPAC forms. If you are hosting an event on campus with another student organization, both groups must submit the fundraising forms at the same time.

Design/Trademarks (T-shirts, etc.):
If your organization plans to sell items such as t-shirts, sweatshirts, caps, buttons, etc., you must submit a Design Approval Form along with a Fundraising Form prior to having these items made.

Agency Accounts:
There will be a $35 annual fee for Agency Accounts that must be paid to the SPAC Business Office, located at 6 Lower Freeborn. *Note: For requests for reimbursements, withdrawals, or honoraria, please see the Agency Account Procedures and Terms of Agreement. Overdrawn Agency Accounts will result in your organization being placed on hold. For further assistance, please call the SPAC Business Office at 754-7203.

MU Campus Information Center:

Display Boards:
Display boards may be reserved on the first day of the preceding quarter at the MU Information Center, which is located on the first floor in the MU. Please follow the MU Display Board Set-Up/Removal Guidelines. Any display boards that have to be removed by SPAC will be thrown out.

Tables:
When your group reserves a table outside of the MU or Silo, you must check in with the Information Center in the MU by noon or you will forfeit your space for that day. If you arrive after noon, you may check with the Information Center to determine if any other tables are available for that day.

Payments for Campus Services:
When using campus service units, please make payment arrangements in advance. After your event, make sure to contact that department and finalize the bill and arrange payment. *Note: Departments may place a hold on your group for late payment or non-payment. If you have authorized that department to take funds directly from your campus Agency Account, make sure funds are available. *If your Agency Account becomes overdrawn, a hold will be placed on your organization.

Campus Events and Visitor Services (CEVS):
CEVS has many new policies and rate changes. Watch for cancellation dates and cancellation fees, and please be aware of charges you are incurring for each program you host.